Keep the signature understandable without images
Write your name, role, organization and primary contact route as text. Label the card link clearly—for example, ‘View and save my digital business card’—so recipients understand where it leads.
A better introduction
Add your digital business card to an email signature.
Learn how to add a digital business card link or QR code to an email signature without making messages heavy, inaccessible or difficult to trust.
Choose a dependable link
Use the published HTTPS card address and avoid a chain of unrelated short-link services. A direct branded link is easier to recognize, and the permanent destination can stay the same when the card content changes.
Use QR carefully
A QR code can help when the email is displayed on a laptop and scanned with a phone. It is less useful when the recipient is already reading on that phone, so always include a clickable text link beside it.
Test before company-wide rollout
Send examples to common desktop and mobile mail clients, check dark mode, confirm images have alternative text, and make sure the signature does not dominate the message. Team templates should preserve personal contact accuracy.
Should the QR code replace my email-signature link?
No. Keep a normal clickable link because a recipient reading on one phone may not be able to scan a code displayed on the same device.
Do I need to update the signature after editing my card?
Not when the signature uses the permanent public card address. Published content can change while the URL remains the same.